When Should My Business Use A Shredding Service?

To protect yourself, your business, your employees, and your customers, it is important to properly destroy secure documents. The easiest and safest way to ensure you are destroying private information is to use a shredding service. With the amount of information and documents a business produces daily, it can be overwhelming deciding what to shred and what to discard. We’ve come up with this quick guide to help you easily decide what documents to throw or recycle, and what ones to use a shredding service for.

First, look over the document, and determine if there is any confidential or important information on it. Below is a list of some of the most common types of private information that will need to be securely shredded.

Employee Documents

  • Applications For Employment
  • Resumes and Cover Letters
  • Health Forms, Including Insurance Forms
  • Contracts For Employment, NDA, etc
  • Employee Contact Information, Including Phone Numbers and Addresses
  • Background Checks
  • Drug Testing Reports
  • Credit History Reports
  • Legal Documents Such as I9, W4, etc.

Customer Documents

  • Contracts
  • Contact Information Such as Full Names, Phone Numbers, and Addresses
  • Invoices For Services
  • Billing Information
  • Credit History Reports
  • Payment Information Such as Bank Information or Credit Card Information
  • Purchase Orders
  • Account Numbers
  • Other Personal Information

Legal and Financial Information

  • Account Services
  • Budget Information
  • Lease Agreements
  • Rental Contracts
  • Sales Forecasts
  • Confidentiality Agreements
  • Product Information
  • Design Documentation
  • Patents
  • Tax and Accounting Documents

If your document is on this list, it will likely need to be shredded. If you are unsure, it is always better to be safe and shred the document. Other documents, such as flyers, print outs, and notes can be thrown away or recycled.

By using a shredding service, you will keep information secure, avoid information getting stolen, and protect your business, employees, and customers from stolen data. Learn more about Pulp Shred’s business services on our website. Feel free to contact us with any questions you may have.

Share this article